If I submit an abstract do I have to attend the Congress?
All accepted abstracts are scheduled in the Scientific Programme either as E-Poster or Free Paper presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Programme.
I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline
How can I make changes to an abstract I have already submitted?
Please send details of any submitted abstracts changes via the contact us form on this website.
My abstract has been accepted but I do not have a copy. Are you able to send one to me?
Copies of your submitted abstracts can be sent to you by email. Please contact us via the contact form on this website for further details.
How do I register for the Congress?
In order to register for the Congress, please register online.
How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer. For full details please click
Can I receive an invoice under the sponsoring Company/ Hospital’s name?
Yes. If you require an invoice to be issued to the sponsoring company, please contact the registration department via the contact us form -
specifying the services requested and full address of the sponsoring company.
Can I register for the Congress without paying?
Yes, but your
registration will be confirmed only when
full payment is received.
Can I register before the early fee deadline and pay later?
In order to benefit from the early fee registration discount, payment must be received before the deadline.
Can I register on site?
Yes. Onsite registration is available during the Congress days. Onsite fees will apply.
What does my registration fees include?
For full detailed entitlements, click here.
Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.
How can I find out information about hotels and their rates?
Kenes International is offering ESRA 2015 participants specially reduced rates for various hotels in Ljubljana.
Information, pictures, location and rates are available on the
hotel accommodation page.
How can I book my room and should I pay in advance?
In order to book a room, please book online. Please note that full payment is required in order to book the room.
Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.
Can I book a hotel room without registering for the Congress?
Yes. You can book your room without registering by
clicking on the "Booking" button of your chosen hotel available on the website via the
hotel accommodation page.
How can I book rooms for a group?
For group booking (10 rooms and more) please contact us via the contact us form on this website.
Different payment and cancellation conditions apply.
Invitation Letters & Visa Applications
How do I apply for a visa to visit Slovenia?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local Slovene Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Where can I get a Congress invitation letter so that I can apply for a visa?
Please send a request for an official invitation letter via the contact form on this website. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 3 working days.
Is it possible to send an official invitation letter directly to my local Slovene Consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
Venue and Directions
Where is the Congress taking place?
The Congress will take place at the
Gospodarsko razstavišče. For more information on the venue, please visit
How do I get from the Airport to the Congress Venue?
Ljubljana Jože Pučnik Airport is located 26 kilometres from Ljubljana (20 minutes drive).
Transportation is available from the airport into Ljubljana by train, bus and taxi.